Update User Role - Scanova API Documentation

Overview

Updates the role/access level of an existing user in your account. This allows you to change a user’s permissions without removing and re-adding them.

Purpose

Role Management

Change User Permissions: Update user access levels
Role Transitions: Promote or demote users
Permission Updates: Modify user capabilities
Access Control: Adjust user access as needed

User Administration

Flexible Management: Change roles without re-inviting
Permission Adjustments: Fine-tune user access
Role Changes: Handle role transitions smoothly
Access Updates: Update user permissions dynamically

Path Parameters

Parameter	Type	Required	Description	Example
`shared-user-id`	integer	Yes	ID of the shared user to update	`479`

Request Body (Form Data)

Field	Type	Required	Description	Example
`access_level`	string	Yes	New access level ID	`"2"`

Access Level Options

Default Roles

Manager (ID: 1): Can create, edit, and manage QR codes
Admin (ID: 2): Full access including user management
Viewer (ID: 3): Read-only access to QR codes and analytics

Custom Roles

Custom IDs: Use custom role IDs created in your account
Specific Permissions: Custom roles with tailored permissions
Flexible Access: Create roles for specific use cases

Examples

Promote User to Admin

curl -X PATCH "https://management.scanova.io/multi-users/479/" \
  -H "Authorization: YOUR_API_KEY" \
  -F "access_level=2"

Change User to Viewer Role

curl -X PATCH "https://management.scanova.io/multi-users/479/" \
  -H "Authorization: YOUR_API_KEY" \
  -F "access_level=3"

Assign Custom Role

curl -X PATCH "https://management.scanova.io/multi-users/479/" \
  -H "Authorization: YOUR_API_KEY" \
  -F "access_level=135"

Response

Success Response (200 OK)

{
  "id": 479,
  "shared_user": {
    "id": 1452,
    "first_name": "Jon Doe",
    "last_name": "",
    "full_name": "Jon Doe",
    "email": "[email protected]",
    "is_shared": true,
    "date_joined": "2023-09-11T16:28:22.113793+05:30",
    "is_social_signup": false,
    "is_sso_login": false,
    "has_usable_password": true,
    "language": "en",
    "last_login": null,
    "first_login": false,
    "enforce_mfa": false,
    "mfa_enabled": false,
    "mfa_status": "Disabled"
  },
  "access_level": {
    "id": 2,
    "name": "Admin",
    "permissions": [
      {
        "id": 22,
        "code": "QR_CODE_CAN_ADD",
        "name": "Can Add QR Code",
        "description": "Can add QR Code",
        "is_boolean": true
      },
      {
        "id": 25,
        "code": "QR_CODE_CAN_DELETE",
        "name": "Can Delete QR Code",
        "description": "Can delete QR code",
        "is_boolean": true
      },
      {
        "id": 18,
        "code": "SHARED_USER_CAN_VIEW",
        "name": "Can view shared user",
        "description": "Can view user",
        "is_boolean": true
      },
      {
        "id": 19,
        "code": "SHARED_USER_CAN_ADD",
        "name": "Can add shared user",
        "description": "Can add user",
        "is_boolean": true
      }
    ],
    "is_custom": false
  },
  "invitation_sent_on": "2023-09-11T16:28:22.227002+05:30",
  "invitation_accepted_on": null,
  "is_invitation_sent": true,
  "is_invitation_accepted": false,
  "created": "2023-09-11T16:28:22.223671+05:30",
  "modified": "2023-09-11T16:39:24.748614+05:30",
  "tags": []
}

Role Change Scenarios

Promotion Scenarios

Viewer → Manager: Give user ability to create and edit QR codes
Manager → Admin: Give user full access including user management
Any Role → Custom: Assign specific custom role

Demotion Scenarios

Admin → Manager: Remove user management capabilities
Manager → Viewer: Make user read-only
Any Role → Custom: Assign more restrictive custom role

Lateral Changes

Manager → Different Manager: Change to different manager role
Custom → Custom: Switch between custom roles
Any Role → Equivalent: Change to equivalent role with different permissions

Integration Examples

JavaScript - Role Update Form

async function updateUserRole(userId, newAccessLevel) {
  try {
    const formData = new FormData();
    formData.append('access_level', newAccessLevel);
    
    const response = await fetch(`https://management.scanova.io/multi-users/${userId}/`, {
      method: 'PATCH',
      headers: {
        'Authorization': 'YOUR_API_KEY'
      },
      body: formData
    });
    
    if (response.ok) {
      const updatedUser = await response.json();
      console.log('User role updated successfully:', updatedUser);
      
      // Show success message
      showMessage(`User ${updatedUser.shared_user.full_name} role updated to ${updatedUser.access_level.name}!`);
      
      // Refresh user list
      refreshUserList();
      
      return updatedUser;
    } else {
      const error = await response.json();
      throw new Error(error.detail || 'Failed to update user role');
    }
  } catch (error) {
    console.error('Error updating user role:', error);
    showMessage('Error updating user role: ' + error.message, 'error');
    return null;
  }
}

// Usage
updateUserRole(479, '2'); // Promote to Admin

Python - Role Management System

import requests

def update_user_role(user_id, new_access_level):
    url = f"https://management.scanova.io/multi-users/{user_id}/"
    headers = {"Authorization": "YOUR_API_KEY"}
    
    data = {
        'access_level': str(new_access_level)
    }
    
    try:
        response = requests.patch(url, headers=headers, data=data)
        response.raise_for_status()
        
        user = response.json()
        print(f"User {user['shared_user']['full_name']} role updated successfully!")
        print(f"New role: {user['access_level']['name']}")
        print(f"New permissions: {len(user['access_level']['permissions'])} permissions")
        
        return user
        
    except requests.exceptions.RequestException as e:
        print(f"Error updating user role: {e}")
        return None

def promote_user(user_id):
    """Promote user to Admin role"""
    return update_user_role(user_id, 2)

def demote_user(user_id):
    """Demote user to Viewer role"""
    return update_user_role(user_id, 3)

def make_manager(user_id):
    """Make user a Manager"""
    return update_user_role(user_id, 1)

# Usage
user_id = 479

# Promote to Admin
promote_user(user_id)

# Demote to Viewer
demote_user(user_id)

# Make Manager
make_manager(user_id)

PHP - Role Update Interface

<?php
function updateUserRole($userId, $newAccessLevel) {
    $url = "https://management.scanova.io/multi-users/{$userId}/";
    $headers = [
        "Authorization: YOUR_API_KEY"
    ];
    
    $data = [
        'access_level' => (string)$newAccessLevel
    ];
    
    $ch = curl_init();
    curl_setopt($ch, CURLOPT_URL, $url);
    curl_setopt($ch, CURLOPT_CUSTOMREQUEST, 'PATCH');
    curl_setopt($ch, CURLOPT_POSTFIELDS, $data);
    curl_setopt($ch, CURLOPT_HTTPHEADER, $headers);
    curl_setopt($ch, CURLOPT_RETURNTRANSFER, true);
    
    $response = curl_exec($ch);
    $httpCode = curl_getinfo($ch, CURLINFO_HTTP_CODE);
    curl_close($ch);
    
    if ($httpCode === 200) {
        $user = json_decode($response, true);
        echo "User {$user['shared_user']['full_name']} role updated successfully!<br>";
        echo "New role: {$user['access_level']['name']}<br>";
        return $user;
    } else {
        echo "Error updating user role: " . $response;
        return null;
    }
}

// Handle form submission
if ($_POST['submit']) {
    $userId = $_POST['user_id'];
    $newAccessLevel = $_POST['access_level'];
    
    $result = updateUserRole($userId, $newAccessLevel);
}

// HTML Form
?>
<form method="POST">
    <label>User ID: <input type="number" name="user_id" required></label><br>
    <label>New Role: 
        <select name="access_level" required>
            <option value="1">Manager</option>
            <option value="2">Admin</option>
            <option value="3">Viewer</option>
        </select>
    </label><br>
    <input type="submit" name="submit" value="Update Role">
</form>

Error Handling

Common Errors

Invalid Access Level

{
  "access_level": ["Invalid access level ID."]
}

User Not Found

{
  "detail": "Not found."
}

Missing Access Level

{
  "access_level": ["This field is required."]
}

Best Practices

Role Management

Review Before Change: Understand current and new permissions
Communicate Changes: Inform users of role changes
Document Changes: Keep records of role changes
Regular Reviews: Periodically review user roles

Security Considerations

Principle of Least Privilege: Give users minimum required access
Role Validation: Ensure new roles are appropriate
Change Monitoring: Monitor role changes for security
Access Auditing: Regular access audits

User Experience

Clear Communication: Explain role changes to users
Smooth Transitions: Handle role changes gracefully
Permission Clarity: Ensure users understand their new permissions
Support: Provide support during role transitions

When you update a user’s role, the changes take effect immediately. The user will have the new permissions the next time they access the account.

Be careful when promoting users to Admin role, as they will have full access to your account including the ability to add and remove other users.

You can use custom role IDs instead of the default role IDs (1, 2, 3) to assign users to custom roles you’ve created in your account.

Authorizations

Authorization

string

header

required

API key authentication. Enter your API key directly in the Authorization header.

Path Parameters

shared-user-id

integer

required

ID of the shared user

Body

multipart/form-data

access_level

string

required

New access level ID for the user. Pre-defined access levels: Manager (1), Admin (2), Viewer (3)

Example:

"2"

Response

User role updated successfully

integer

Shared user relationship ID

Example:

479

shared_user

object

Show child attributes

access_level

object

Show child attributes

invitation_sent_on

string<date-time> | null

When the invitation was sent

Example:

"2023-09-11T16:28:22.227002+05:30"

invitation_accepted_on

string<date-time> | null

When the invitation was accepted

Example:

null

is_invitation_sent

boolean

Whether invitation has been sent

Example:

true

is_invitation_accepted

boolean

Whether invitation has been accepted

Example:

false

created

string<date-time>

When the user was added

Example:

"2023-09-11T16:28:22.223671+05:30"

modified

string<date-time>

When the user was last modified

Example:

"2023-09-11T16:28:22.227109+05:30"

Getting Started

Reference

QR Code Management

Lead List Management

User Management

Analytics & Reporting

​Overview

​Purpose

​Role Management

​User Administration

​Path Parameters

​Request Body (Form Data)

​Access Level Options

​Default Roles

​Custom Roles

​Examples

​Promote User to Admin

​Change User to Viewer Role

​Assign Custom Role

​Response

​Success Response (200 OK)

​Role Change Scenarios

​Promotion Scenarios

​Demotion Scenarios

​Lateral Changes

​Integration Examples

​JavaScript - Role Update Form

​Python - Role Management System

​PHP - Role Update Interface

​Error Handling

​Common Errors

​Invalid Access Level

​User Not Found

​Missing Access Level

​Best Practices

​Role Management

​Security Considerations

​User Experience

Authorizations

Path Parameters

Body

Response

Overview

Purpose

Role Management

User Administration

Path Parameters

Request Body (Form Data)

Access Level Options

Default Roles

Custom Roles

Examples

Promote User to Admin

Change User to Viewer Role

Assign Custom Role

Response

Success Response (200 OK)

Role Change Scenarios

Promotion Scenarios

Demotion Scenarios

Lateral Changes

Integration Examples

JavaScript - Role Update Form

Python - Role Management System

PHP - Role Update Interface

Error Handling

Common Errors

Invalid Access Level

User Not Found

Missing Access Level

Best Practices

Role Management

Security Considerations

User Experience